G Suite Vs Office 365: Which Productivity Suite Is Right for Your Organization?

G Suite Vs Office 365: Which Productivity Suite Is Right for Your Organization?

Are you trying to choose between G Suite and Office 365 for your company’s email address? Do you want to compare G Suite and Office 365 to determine which is better for your Business? Google Suite (formerly Google Apps) and Microsoft Office 365 are cloud-based, business-oriented platforms which provide professional e-mail and productivity tools to facilitate collaboration. In this article, we compare G Suite with Office 365 to help you decide what is best for your business.

What are G Suite and Office 365 and why do you need it?

After creating a website, the next step is usually to get a business address. Unlike your e-mails @gmail.com or @outlook.com, the business e-mail address is associated with your company name: name@yourcompany.com.

Although most Web Hosting companies offer a free business email address, they can not compete with the powerful business tools provided by G Suite and Office 365, including more robust email, file storage, calendar, notes, video conferencing devices and much more.

ALSO READ: What Is G Suite and Why Is It Important for Your Business

G Suite includes Gmail, Google Drive, Google Docs, Google Spreadsheets, Presentations, Google Calendar, Store, Hangouts and other Google apps that you use and probably already enjoy.

Microsoft Office 365 includes Outlook, OneDrive, Word, Excel, PowerPoint, One Note, Skype and other Microsoft applications.

The use of sets of cloud computing saves you money on escorting software licenses, installation, IT operations and much more. All your data is stored in the cloud, which makes it easy to access files from anywhere and from any device. It’s a great option if you run a remote business or travel regularly.

G Suite Vs Office 365: Which Productivity Suite Is Right for Your Organization?

G suite vs Office 365: Comparison from Various Perspectives

Information Protection

G Suite provides Data Loss Protection and Rights Management. Rights Management features allow users to disable downloading, printing and copying of any specific Google Drive file, provided it stays within the Google ecosystem. Data Loss Protection covers Gmail only – to address sites or documents, Google customers would need a 3rd party service.

Office 365 also provides Rights Management and Data Loss Protection. Rights Management features are at an email/file level, so regardless of where they’re sent or stored, they’re covered. The main difference is in the Data Loss Protection capabilities which include not only email but sites and files as well.

Reliability & Scalability

Both G Suite and Microsoft ensure a service level agreement of 99.9% with its users. On-Demand services are scalable, depending on your organization’s specific requirements.

Cloud Storage

Office 365 package comes with 1 TB of online Cloud storage per user, regardless of the plan you choose. Besides, G Suite plan comes with 30 GB of online Cloud storage per user for Basic accounts. OR Unlimited storage for Business, Team or Enterprise accounts that have at least 5 users.

Online Applications

Office 365 offers easy-to-use online versions of their favourite apps like Word, Excel, Outlook, and PowerPoint. However, G Suite provides online versions of their popular apps, like Gmail, Hangouts, Drive, and Docs. A lot of customers find G Suite’s web app responsiveness and performance slightly better than Office 365.

Offline Email Capabilities

Outlook and Outlook Web Access will allow you to access your email offline using a wide variety of browsers, including Google Chrome, Firefox, Safari, and Internet Explorer 10. On the other hand, Gmail will allow you to access your email offline, but only if you’re using a Google Chrome browser.


Both G Suite and Office 365 provides auditing, document eDiscovery, archiving, and internal site search, as well as legal hold capabilities.


Office 365 Document views and user experiences are consistent, regardless of the device being used. Documents can be accessed whether the user is online or offline. However, for G Suite, Document views and user experiences are inconsistent, and offline capabilities are limited. G Suite does not allow you to share Office documents unless they’re first converted to Google format (which can lead to formatting issues when converting).

Mobile Apps

Both G suite and Office 365 mobile applications are available on iOS and Android devices.


Microsoft has cutting-edge data centres, premium anti-spam and anti-virus protection, encrypted access to data, and integration with multi-factor authentication solutions, which are altogether incorporated into their security measures. On the other hand, G Suite shares a privacy policy across both business and consumer applications, meaning that data protection might not meet specific industry regulations or business security requirements.

Data Centre Security

Both Google and Microsoft provide world-class security at their data centres.

Advanced Threat Protection (ATP)

Office 365 provides Advanced Threat Protection, which guards your devices against malware and viruses. G Suite currently doesn’t have Advanced Threat Protection (ATP).

IT Support

Both G Suite and Office 365 provides web and phone support for critical issues.


G Suite vs Office 365 Pricing and Apps Comparison

G Suite Business Microsoft Office 365
Monthly Price $5/user/month






Word processing Yes (Docs, cloud-based) Yes (Word, cloud-based and PC)
Spreadsheets Yes (Sheets, cloud-based) Yes (Excel, cloud-based and PC)
Presentation software Yes (Slides, cloud-based) Yes (PowerPoint, cloud-based and PC)
Note-taking app Yes (Keep) Yes (OneNote, PC only)
Business email Yes (Gmail) Yes (Outlook)
Business email storage limit Unlimited 50 GB/user
Chat Yes (Hangouts) Yes (Yammer)
Video conferencing Yes (Hangouts) Yes (Teams)
Video conferencing limit Up to 25 people Up to 250 people
24/7 email and phone support Yes Yes
Team websites Yes (Sites) Yes (SharePoint)
Task management software No Yes (Planner)
Shared calendars Yes Yes
Online booking software for customers No Yes (Bookings)

Recent trends propose that lots of organizations are searching for the best of both worlds for their business operations. Even though Google is mostly utilized as a communication platform, Office 365 is recommended for its documentation capabilities.

Got any thoughts on G Suite, MS Office 365? Do feel free to leave a comment below!

Get set up on G Suite or Office 365 with Descasio Limited

We offer both G Suite and Office 365 setup, migration and support services for your business with a very good discount. We can set you up from scratch, or migrate all your existing calendars, email and files across in a well-planned, hassle-free migration >> Contact us now to find out how we can help

Descasio Limited can help you determine the right set up to meet your specific business needs. Contact us to support your business anytime!

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Ikechukwu Onu
Ikechukwu Onu is a content creator at Descasio Blog, and he aspires to put in the most complicated cloud computing technological concepts in the simplest words and phrases possible. He serves as Digital Marketing Associate for Descasio Limited. When he isn’t designing or writing killer content, you’ll find him answering tech support questions from friends and family, going out for outreach, hang out with friends, or eating snacks while watching Netflix.

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